Living La Vida Dabawenya

Friday, August 21, 2026

College Friends Gathering at Azuela Cove

Wednesday, August 19, 2026

Meeting with Butuan TMC and TMC of Downtown TMC last August 19, 2026 (Thursday)

Key Outcomes

The planned joint meeting was moved from September 5 to September 17–18 to allow more key officers to attend, including TM Crevi (Butuan TMC Vice President for Education) and TM Hemady. The revised itinerary combines a courtesy call with the Mayor, demo meetings at two universities (FSUU and CSU), and a joint installation of officers. Weekly online coordination meetings were agreed upon every Thursday at 7 PM. 

Decisions Made

Date change: Joint meeting rescheduled from September 5 → September 17–18
September 17 (afternoon): Courtesy call with Mayor Laurel Lawrence Fortune of Butuan
September 18 (morning/afternoon): Demo meetings at FSUU and CSU Caraga
September 18 (evening): Installation of officers for both Butuan TMC and Downtown Butuan clubs, which have not yet held their installation
Demo meeting format confirmed: word of the day, table topics, one prepared speech, evaluator, timer, grammarian — approximately 1.5 hours plus Q&A
Two options to be presented to FSUU prospects: charter a new campus club or join an existing Butuan club
CSU Caraga also identified as a target for outreach, leveraging existing member connections (TM Rex Roxas, former CSU members)

Outreach & Club Growth Strategy

FSUU contact: Dean Dr. Belinda Plaza Ato Candelario; letter to be addressed to the University President, cc'd to the Dean
LGU Butuan: Initial courtesy call with the mayor first; formal proposal to follow — not a same-day demo
President Jem (Butuan TMC) has connections in the Sanggunian (City Council) and may help secure a mayoral appointment
Historical precedent: Butuan once had 13 LGU-supported clubs under a previous administration; sustainability depended on committed leadership and COA-accredited status
Amara Hotel owner (TM Bobsey's contact) identified as a potential new member/sponsor to invite to the September 18 event
TM Crevi to reach out to former CSU Toastmasters members (e.g., TM Army Montilla, TM Sonia) to re-engage interest

Pending Confirmation

TM Hemady (Downtown Butuan) and Ma'am Jojo availability on September 17–18 to be confirmed
Mayoral appointment on September 17 to be arranged through President Jem's Sanggunian connection
Core demo team volunteers from both clubs — internal arrangement to be finalized by each club
FSUU venue availability (function room on campus) to be confirmed
Jan Andrew (Butuan TMC) has afternoon duty on Saturday — availability uncertain

Action Items

AD (Jennifer): Send customized prospect letter to FSUU (addressed to University President, cc Dean Candelario); include two membership options and September 17–18 date
AD: Create a group chat for all participating clubs and officers for coordination
AD: Finalize and circulate meeting details/itinerary before next Thursday's online sync
TM Dilbert / Downtown Butuan: Identify and confirm volunteer officers for demo meeting roles internally; also sign up additional members to meet the minimum of 4 for the online officer training
TM Crevi: Contact former CSU Toastmasters members to gauge re-engagement; coordinate with TM Rex Roxas
President Jem: Explore scheduling a mayoral appointment through Sanggunian connections
Both clubs (Butuan TMC & Downtown Butuan): Submit Club Success Plan (CSP) before August 31 deadline
TM Bobsey: Invite Amara Hotel owner and staff to the September 18 event 23

Next Meeting

Every Thursday, 7:00 PM (online) — TM Dilbert to send a representative if unavailable

Tuesday, August 18, 2026

ISO Audit Preparations Meeting

Key Outcomes

The university is preparing for a Stage 1 ISO 21001 certification audit scheduled across four campuses over four days. All delivery units were reminded to submit outstanding CQPR forms, remove outdated quality policy posters, correct ROB/SWOT form errors, and ensure facilities and records are audit-ready. The audit will be conducted by a single auditor, Ms. Georgina Manjola, beginning at Mabini Campus.

Audit Schedule & Logistics

Auditor: Ms. Georgina Manjola (same auditor as previous mock audit); Stage 1 = solo auditor; Stage 2 will have more. 1
Sites: Site 1 – Obrero, Site 2 – Mintal, Site 3 – Tagum/Mabini (Tagum Unit), Site 4 – Tagum/Mabini (Mabini Unit). 1
Day 1 (Mabini): Opening meeting at 8:15 AM → site management → context of organization (9:30–11 AM) → facility tour → canteen/health services → academic/educational services (2 PM onward). 234
Day 2 (Tagum): Same structure as Day 1; graduate programs likely focal academic unit. 5
Day 3 (Mintal): Same structure; specific academic units not pre-identified. 6
Day 4 (Obrero): Top management interview → campus tour → academic unit (random selection) → Stage 2 audit planning → closing meeting at 4:30 PM; audit ends 5 PM. 7
Auditor arrives Monday afternoon; departs Davao for Mabini at 5 AM Tuesday. 2
Specific delivery units to be audited are not pre-identified; selection is random — all units must be ready. 8

Compliance & Documentation Issues

CQPR (Quarter 2): Only 8 delivery units had not yet submitted as of the meeting; deadline had already passed — immediate submission required. 9
Outdated posters: All old quality policy and college/office objective posters must be removed and replaced with the EOMS policy only; ESD, Pikwaseguro, and Savipad will conduct walkthroughs to verify. 1011
EOMS website: Houses OPCR, CPCR, and quarterly performance forms (Q1 and Q2); auditors should be directed here for objective-related queries. 12

ROB / SWOT Form Corrections

SWOT entries must be independent statements — weaknesses must not be written as responses or solutions to each other. 13
Required alignment: Weaknesses/Threats → Risk Assessment & Treatment Registry; Opportunities → Opportunity Action Plan; Interested Party expectations (negated) → Risk Registry as a risk source. 14
DUs with audit findings from the mock audit must revisit and correct their ROB forms before the certification audit. 15

Facility & Safety Readiness

All offices, classrooms, labs, canteens, and common areas must be orderly, safe, accessible, and functional. 16
Check and replenish: fire extinguishers (verify type is appropriate per space, e.g., labs require different type), first aid kits, emergency lights, exit signs, and evacuation maps. 1617
Evacuation maps must be correctly oriented ("You Are Here" must be accurate). 17
Water quality certificates to be obtained from suppliers by ASD and distributed to all offices. 18
Laboratory equipment requiring calibration (CAS, Engineering, Clinic) must be verified as calibrated. 1819
Canteen must have safety certificates readily available during audit. 7
SDMB and ASD to ensure preventive maintenance records and permits to operate are available for generators, UPS, and network infrastructure. 19

Audit Conduct Reminders

Do not guess, speculate, or provide unsupported answers; refer auditors to appropriate process owners if uncertain. 20
All evidence mu
Quality Assurance Division (QAD) is the overall coordinator; a group chat will serve as the official communication channel. 2122
Observe prescribed university uniform (per Memo 2025-0107-02) Tuesday through Friday. 20
Contact: Ms. Lea Sanapio (Deputy Director, JUAD/IACAO), email juad@usep.edu.ph, or Local 390. 22

Action Items

All pending DUs: Submit CQPR for Quarter 2 immediately — deadline already passed. 9
All units: Remove outdated quality policy and office/college objective posters; retain only EOMS policy display. 10
All DUs: Revisit SWOT and ROB forms; correct entries and ensure traceability alignment. 15
ASD: Coordinate with water suppliers to obtain and distribute water quality certificates to all offices. 18
Labs/Clinic heads: Verify calibration status of applicable equipment. 19
All units: Inspect fire extinguishers, first aid kits, evacuation maps, and emergency equipment for compliance. 17
SDMB/ASD: Ensure preventive maintenance records and operating permits are available for essential systems. 19