Key Outcomes
The meeting harmonized SWOT analyses across academic units in preparation for a face-to-face Systems Audit scheduled August 10–12, transitioning from QMS to EOMS. 1 Colleges agreed on common core drivers while allowing context-specific wording per unit. Key structural decisions were made on core drivers, interested parties, and ROM entry volume to ensure audit readiness.
Decisions Made
- Core drivers finalized (common across academic units): Curriculum & Instruction, Research & Development, Extension & Community Engagement, Social Responsibility & Climate Change (mandatory) 2
- Student Welfare & Development Services removed as a standalone driver; relevant concerns absorbed into Curriculum & Instruction 3
- Data & Connectivity removed as a standalone driver; UVE/online delivery reframed under Curriculum & Instruction in the context of instruction delivery during disruptions 45
- Finance & Physical Resources and Human Resource excluded as common drivers; units may retain contextually if justified 6
- Leadership, Governance & Partnerships excluded from common drivers; partnership items redirected under curriculum context 7
- OBE/institutionalized outcome-based education framework agreed as a shared strength across units, with each college free to state it in their own context 89
- ROM entries: Units may include 1–2 risks per core driver; implementation timelines may extend to 2–5 years where needed 1011
- Extension vs. Social Responsibility: Extension activities may be included under Social Responsibility or Curriculum & Instruction depending on college context; SOM confirmed extension activities (e.g., community immersion) belong under curriculum 1213
Resolved Conflicts
- SWOT independence concern: Dr. Pedrano and Attorney Jamil raised that SWOT items (S/W/O/T) should be independent of each other; agreed to note the concern but retain current structure with contextual explanation 1415
- Common vs. context-specific drivers: Attorney Jamil questioned the value of forcing common drivers across colleges with different mandates (e.g., law school vs. engineering); resolved by clarifying that common drivers set the focus areas while wording and specifics remain college-specific 1617
- Research & Extension for SOM/SOL: Both schools confirmed no institutional research/extension targets; agreed these are not required common drivers for them, with student research absorbed under curriculum 1819
Interested Parties Agreed
- Internal: Students (undergraduate & graduate), teaching personnel (faculty, program heads, deans), administrative/NTP staff, university administration 20
- External: Regulatory & accrediting bodies (CHED, LEB, PRC), industry/employers, professional organizations, alumni, parents/guardians 2122
- LGUs, feeder schools, funding agencies, and community groups excluded from academic unit scope; redirected to RDE/Extension Division 2324
Pending Confirmation
- Final consolidated SWOT table (Excel format) to be shared via OVPAA shared drive for all colleges to reference and benchmark 25
- Each college to finalize and upload updated SWOT/ROM documents before October 15 submission deadline 11
- Social responsibility boundary definition (extension vs. curriculum) to be applied consistently per college context
Action Items
- All Deans/Directors: Finalize SWOT with 1–2 entries per core driver; ensure specificity in weakness statements to support ROM risk writing 26
- Trish (OVPAA): Set up shared drive folder; share access with all academic units via USEP email 27
- Steph: Share consolidated Excel template with all colleges for parallel input 28
- All units: Invite deputy deans, associate deans, and program heads to be present during the August 10–12 audit 2930
- Deans/Directors: Be prepared to personally answer auditor questions — do not defer to staff 3132
Audit Schedule Reference
- Day 1 (Aug 10): Opening, OVPAA, Academic Units, Curriculum & Instruction 3133
- Day 2 (Aug 11): UAGC, OAS 29
- Day 3 (Aug 12): HRMD sampling, campus site visit, ULRC 30
