Meeting for Division X Butuan Visit

 

Mga Pangunahing Resulta

Ang pulong ay nakatuon sa tatlong pangunahing alalahanin: ang matagal na walang tugon mula sa mga target na institusyon sa Butuan (Carso/CSU at Fisherman), ang pagpaplano ng biyahe sa Zamboanga (September 24–26), at ang katayuan ng mga club na itinatayo sa Digos at Cotabato. Walang nakumpirmang petsa para sa anumang demo meeting o installation, at ang lahat ay naghihintay pa rin ng kumpirmasyon mula sa mga opisyal ng institusyon at lokal na pamahalaan.

Katayuan ng Bawat Lokasyon

Butuan (CSU / Carso / Fisherman)

• Ang sulat ay na-forward na sa Vice President ng CSU; naghihintay ng aksyon mula sa kanilang opisina 12
• Ang mayor ng Butuan ay nagdeklara ng state of calamity dahil sa water crisis na nakaapekto sa 27 barangay — ito ang dahilan ng online-only na klase at limitadong face-to-face na aktibidad 3
• Walang tugon pa mula sa Fisherman at Carso; posibleng abala dahil sa University Week 45
• Ang staff ng mayor ay nagbigay ng pahiwatig na ang pulong ay posible sa huling linggo ng Setyembre (Sept. 28–30), walang tiyak na petsa 67

Zamboanga

• Nakatakdang biyahe si Bobsey: September 24, 25, 26 68
• Plano ring bisitahin ang Sulu pagkatapos ng Zamboanga — dalawang oras ang layo, kailangan ng eroplano (walang direktang flight mula Davao) 89
• Layunin: i-revive ang Sulu State club; kailangan ng 12 miyembro bilang minimum 810

Iligan

• Ang club ay halos handa na — may kasaysayan, may assigned na tao, at may programa para sa September 16 1112
• Ang dating miyembro na lumipat sa Iligan ang nagpasimula ng paglikha ng bagong club 11
• Ang dating Smokey's Club (mother club ng Iligan) ay nawala na 13

Digos / Cotabato

• Kulang pa ng mga miyembro ang Digos (~9–10 pa ang kulang) 14
• Maaari nang magsimula ng mga pulong kahit hindi pa kumpleto ang 20 miyembro o naka-register pa — pwede itong gamitin bilang demo meeting 1516
• Ang Cotabato ay magkakaroon ng eleksyon sa September 14 17

Mga Desisyon

• Hindi itutuloy ang orihinal na schedule (Sept. 16–18) hanggang walang kumpirmasyon mula sa mga institusyon 18
• Ang grupo ay maghihintay ng tiyak na petsa mula sa opisina ng mayor ng Butuan bago mag-confirm ng biyahe 1920
• Ang selling point sa mga prospect: maaaring dumalo sa iba't ibang club meetings sa buong mundo, 24/7, anumang araw ng linggo 2122
• Ang presyo ay dapat ipakita bilang monthly breakdown (hindi isang beses na listahan) para mas madaling matanggap ng mga prospect 23

Mga Alalahanin sa Bayad / Membership

• Ang membership fee ay $97 bago ang September 30; magiging $110–$112 pagkatapos 24
• Ang monthly dues ay tataas mula $10 tungong $12 pagkatapos ng September 30 25
• May karagdagang bayad para sa pagtatayo ng bagong club (tinatayang $125) 26

Mga Susunod na Hakbang

• Ma'am Crevi: Makipag-ugnayan sa mga club leaders sa Butuan para matukoy ang eksaktong petsa ng demo at installation; i-update ang grupo agad 527
• Jen: Patuloy na mag-follow up sa CSU (kay Sir Rex) at sa Fisherman/Carso; abisuhan si Ma'am Crevi ng anumang tugon 2829
• Bobsey: Makipag-usap kay Adrian Haida tungkol sa posibleng pagbisita sa Sulu; imbitahan ang mga miyembro ng "trio" sa Zamboanga trip 930
• Lahat: I-flat ang schedule batay sa availability ng opisina ng mayor — ang Sept. 28–30 ang pinaka-malamang na window 731
• Isaalang-alang ang pagsama sa Tagum business startup event sa September 22, 6–9 PM (si Sir Rene ang magsasalita tungkol sa komunikasyon) 3233

Butuan Toastmasters Club Online Meeting last Sunday (September 6, 2026)

 

Meeting Information

• Date: September 6, 2026
• Platform: Online (Zoom/Video Call)
• Meeting Type: Regular Club Meeting
• Presiding Officer: VP Joseline Yee (Acting)
• Toastmaster of the Evening: TM Jam
• Attendees: TM Jan (John Andrew), TM Rex (Sparrow), TM Julian, TM Jocelyn (Joseline), TM Nelly, TM Jennifer (Area Director), Director Chito Flores (General Evaluator), TM Jam

---

Key Outcomes

The Butuan Toastmasters Club held a full regular meeting centered on the theme Resiliency, successfully completing all program segments despite a power outage affecting the club president. Two prepared speeches were delivered, table topics were conducted, and certificates of appreciation were presented to Area Director Jennifer and Division Director Chito Flores. Past Division Director Chito provided an extended general evaluation encouraging the club to adopt a success plan for scheduling speeches and roles in advance. 12

---

Program Segments Completed

• Anything Goes — TM Rex presented a Filipino malong as a symbol of cultural and practical resiliency; conducted an interactive activity where members rated their resilience level (1–5) and gave one-sentence "bounce-back" responses. 345
• Food for Thought — TM Jan (John Andrew) delivered a reflection on resilience: "Resilience is not measured by how many times you fall — it is measured by your willingness to rise, learn, and continue." 67
• Word Mastery — TM Rex introduced the word tenacious (adjective: persistent, determined, not easily giving up); noun form: tenacity. 8
• Table Topics — Three speakers: TM Julian (handling resiliency through self-affirmation), TM Jocelyn (2009 business failure and recovery guided by her mother), TM Chito (perseverance in love). 91011

---

Prepared Speeches

Speaker	Title	Status
TM Nelly	What Have We Given?	Overtime (8 min 30 sec) 12
TM Jan (John Andrew)	Lost in Translation	Overtime (7 min 59 sec) 12

• Nelly's speech: Used Mother Earth as a metaphor for resilience — "Just because something can recover does not mean we should keep hurting it." Evaluator TM Jennifer commended her applied feedback and powerful metaphor; recommended organizing ideas into three clear points and adding a personal story about contributing to nature. 131415
• Jan's speech: Explored communication challenges as a nursing student; discussed the SOPI charting framework (Subjective, Objective, Assessment, Planning, Intervention, Evaluation) and the gap between knowing information and delivering it clearly. 161718

---

Evaluations & Reports

• General Evaluator (TM Chito): Encouraged the club to adopt a success plan so all roles and speech slots are pre-filled before each meeting, as practiced in his club (5–7 prepared speeches per meeting). 1920
• Language Evaluation (TM Rex): Highlighted strong phrases — "growth after something has changed us" and "strong people get tired too"; suggested refining "we can do everything even though we have less or nothing" to "we can accomplish much, even when we have little or nothing." 2122
• Ah-Counter (TM Jan): TM Rex — 5 filler sounds; TM Chito — 1 long pause, 1 repetition, 1 "um"; TM Nelly — 1 repetition; TM Julian — 4 filler sounds; TM Jan — 4 filler sounds, 2 long pauses, 1 repetition. 2324
• Timer (TM Julian): Anything Goes ran 9 min 43 sec (over time); Food for Thought 3 min 51 sec; Word Mastery 2 min 35 sec; both prepared speeches were overtime. 12

---

Club Development & Announcements

• Certificate of Appreciation presented to Area Director Jennifer Hinlaw and Division Director Chito Flores for their support to Butuan Toastmasters Club. 25
• Proposed training partnership with the Butuan City Education Development Office (under the Office of the Mayor); office approached TM Rex directly and requested at least two training sessions for high school and college students. 2627
• New club prospects: Efforts underway for a club in Iligan and a potential charter in Surigao City; approximately 12–15 members already identified for the Iligan club. 2829
• Caraga State University — College of Law and Medicine programs proposed as future Toastmasters partnership targets for next year. 30

---

Action Items

• TM Jam / Club Officers: Follow up with Butuan City Mayor's office to confirm venue and dates for the proposed training (tentative: September 17–18). 2931
• TM Rex: Send finalized speaker list and proposal documentation to the City Education Development Office; follow up on email (currently in spam). 2732
• All members: Use the word tenacious at least once during the meeting's remaining segments. 8
• TM Nelly: Restructure next speech around three clear points; incorporate a personal story about contributing to nature. 1415
• TM Jan: Memorize script more thoroughly; improve eye contact, gesture use, and vocal variety. 3334
• Club Officers: Explore implementing a success plan to pre-schedule speeches and roles for all upcoming meetings. 20

---

HEROES AROUND US | A NIGHT OF STORIES, COURAGE & CONNECTION

What an inspiring and meaningful evening at the Davao Pag-Asa Toastmasters Club!

Our regular online meeting, themed “Heroes Around Us," reminded us that heroes do not always wear capes. Sometimes, they are our mentors, siblings, parents, coaches, friends, and even the people who quietly challenge us to become better versions of ourselves.

🎤 From Stories to Lessons

Our Table Topics session, skillfully facilitated by PID Elisa, brought heartfelt stories to life through four thought-provoking prompts:

🌱 Unsung Mentor — AD Jen shared how a mentor's harsh criticism became a powerful catalyst for growth—from *“Bobo” to “Excellent.”*

🛡️ Childhood Protector — VP Venus shared her inspiring story of protecting her elder sister from bullies and continuing to be her protector through life's different stages.

⚔️ Small Act, Big Impact — AD Raya shared how a simple opportunity for free online fencing lessons during the pandemic created a lasting journey for her daughter—and even inspired her husband to join.

❤️ Quiet Strength — PDD Nino honored his father, whose quiet generosity, sacrifice, and love made a lasting impact on his family.

🎙️ Prepared Speech Spotlight

We were also inspired by FM Eunice Serrano through her persuasive speech, "The Zeigarnik Effect,” in which she used vivid descriptive language and personal stories about completing her master's degree, climbing Mount Apo, and finally delivering her Toastmasters speech project.

Her message was simple yet powerful:

✨ Finish what you start—or consciously let it go.

The evening's evaluation segment provided valuable insights from **PRM Charity Amancio and AD Julia Varrientos of Division R, Area 5, helping our speakers identify ways to make their communication even more engaging and impactful.

📚 Word of the Evening: PARAGON

Our Grammarian/Wordmaster, AD Jennifer Hinlo, introduced the word PARAGON —a perfect example or model of a particular quality.

Congratulations to FM Euness and PRM Charity for using our Word of the Evening! 👏

🌏 Toastmasters Beyond Borders

One of the most exciting outcomes of the meeting was the participation of guests and Toastmasters.

Their active participation reminded us that Toastmasters is more than a club—it is a community where we connect, learn, support one another, and grow together.

🤝 The meeting concluded with a shared interest in "cross-club collaboration and future online meetings", opening the door for more opportunities to learn from one another and strengthen the Toastmasters community.

A special appreciation to:

🎤 VP Venus Roque — Toastmaster of the Evening

🎯 Past District Director Nino Sepulveda— General Evaluator

🎤 Past International Director Elisa — Table Topics Master

📚 AD Jennifer Hino — Grammarian & Wordmaster

🎙️ FM Eunice Serrano — Prepared Speech Speaker

📝 PRM Charity Amancio — Table Topics Evaluator

🎭 AD Julia Barrientos — Prepared Speech Evaluator

❤️ And to all members and guests who actively participated!

Tonight, we were reminded:

“Heroes get remembered, but legends never die.”

But perhaps the greatest lesson is this:

"Heroes are already around us. We only need to pause, listen, and recognize them." 🌟

Thank you to everyone who made tonight's meeting memorable!

In Davao Pag-Asa Toastmasters Club, we build confident communicators, develop courageous leaders, and celebrate the heroes around us.

#DavaoPagAsaToastmasters

#HeroesAroundUs

#ToastmastersInternational

#PublicSpeaking

#Leadership

#CommunicationSkills

#ToastmastersCommunity

#EverydayHeroes

#LearnGrowLead

#ToastmastersPH