Quick recap
The meeting began with discussions about accomplishment reports and security assessments before transitioning to academic scheduling matters, where decisions were made about online and face-to-face instruction modes for different student levels. The group addressed staff work arrangements and communication channels, including the establishment of chat groups and coordination of exam schedules. The conversation ended with detailed planning for upcoming face-to-face exams, including technical platform selection and administrative procedures for campus attendance.
Next steps
- Lyra to identify which faculty members will have exams next week and compile their schedules.
- Lyra to draft and send an email to faculty members informing them about face-to-face exams and requesting asynchronous classes for students who will be on campus .
- Lyra to ensure students are clearly informed about when they need to be on campus for exams and when they will have online classes.
- Elizabeth to post announcements for faculty regarding the schedule arrangements for exams and online classes.
- Lyra to send the clearance form for campus entry to faculty and students.
- Lyra to coordinate with Sir Michael and Sir Chris to potentially arrange their exams on the same day.
- Faculty to work from home except when conducting face-to-face exams.
- Faculty to provide asynchronous learning options for students who will be on campus for exams.
Summary
Accomplishment Report Example Discussion
Jen and Lyra discussed the need for examples in an accomplishment report, with Lyra offering to share samples from the VPA. They also talked about security assessments in buildings, noting no significant issues were found.
Online Instruction Scheduling for Students
The meeting focused on discussing the scheduling and mode of instruction for various academic sections, particularly for first-year students. It was decided that all first-year subjects, including general education (GE) courses, would be conducted online. For second and third-year students, specific subjects like MFE and accounting were identified for online instruction, while other courses could be conducted face-to-face. The group also discussed the possibility of rescheduling exams to October 23 or 24.
Remote Work Transition and Planning
The meeting discussed the transition of some staff to work-from-home arrangements, with graduate school staff being exempted. They agreed to hold online meetings every week and celebrate an upcoming jubilee event. The participants also touched on project planning and requirements for various departments.
Exam Scheduling and Remote Learning
The meeting discussed the scheduling and conduct of upcoming exams, with a focus on whether classes would be held online or on campus. Jen and USeP_Rupert agreed that students should inform their teachers if they are unable to attend campus due to the earthquake. They decided that for the next week, only exams would be held on campus, with the rest of the week's work to be done asynchronously. Lyra asked about the work-from-home arrangement, and Jen confirmed that a memo would be issued regarding this.
Chat Group and Communication Planning
The meeting focused on organizing chat groups and communication channels, with discussions about identifying participants and setting up appropriate groups. Jen and Lyra discussed scheduling and exam dates, while USeP_Rupert mentioned the need for online classes and attendance tracking. The group also touched on sending messages to Elizabeth and forwarding information to others.
Face-to-Face Exam Attendance Requirements
The meeting discussed the upcoming face-to-face exams scheduled for next week, with all students required to attend in person. The university will communicate to faculty and students about the exam schedules, which will be conducted on a single day for each subject. It was decided that faculty should inform students about the face-to-face exams and request them to confirm their attendance, while the administration will handle the necessary approvals and forms for campus entry. The meeting also addressed technical issues regarding the platforms for conducting exams, with Google Meet being preferred over Zoom due to better accessibility and convenience for students.
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