CAEc Faculty Meeting last October 13, 2025

Quick recap

The meeting covered various educational and administrative topics, including discussions on technical issues related to avatars and file sharing, as well as the identification and implications for disadvantaged students. The team explored international student exchange programs, focusing on both short-term and long-term arrangements, and discussed online learning initiatives and student exchange logistics. The meeting also addressed faculty evaluation metrics, training programs, and intervention strategies for low-performing students, while planning various upcoming activities and events.

Next steps

• Ma'am Jen to prepare and conduct lecture for Indonesian students on October 16
• Ma'am Jen to prepare for the October 25 activity with foreign professor
• Ma'am Ivee to prepare activity design for tutorial intervention for low-performing BSEcon students
• Beth/Elizabeth to organize badminton wellness activity for faculty
• Karlo to complete DAP by November
• SAEc to follow up with Sir Dave regarding terminal report for LIDAR and IDP for faculty citation
• Faculty members to submit Learning Application Plan within one month after completing activities
• Faculty to fill out LDRF forms for external activities and submit to HR
• CAEc team to coordinate with students to improve graduate tracer survey response rate
• Ma'am Rizamae to facilitate presentation of forms for faculty

Summary of Discussions

Avatar and File Sharing Technical Issues

The meeting focused on technical issues related to avatars and file sharing, with participants discussing how to enable co-hosting and share files. They also addressed the definition and identification of disadvantaged students, including the implications for data privacy and the need for validation processes. The discussion touched on guidance for students and the importance of clear definitions in identifying graduate disadvantaged students.

International Student Exchange Program Planning

Jen discussed the status of international student exchange programs, focusing on short-term and long-term arrangements. She confirmed that the short-term program was already set up, while the long-term program needed further planning. The group debated the feasibility of conducting long-term exchanges online and the need for regular partner institutions. They agreed to explore options for implementing the long-term program, including the possibility of conducting it online.

Online Learning and Exchange Programs

The meeting focused on discussing online learning and student exchange programs, particularly inbound and outbound arrangements. Jen and the team discussed the logistics of hosting foreign students and the need for balanced group compositions. They also touched on the role of professors in these programs and the importance of proper activity design. The conversation concluded with a brief mention of an upcoming event on October 25th.

Graduate Tracer Study Challenges

The team discussed the status of inbound and outbound activities, with a focus on tracking graduates from the 2023 batch. They noted that only a few graduates had responded to their tracer study, prompting concerns about the need to improve coordination with students and follow up individually. The group also touched on the design of an activity to enhance long-term engagement and discussed the need to update certain information to better track graduate outcomes.

Faculty Performance and Student Metrics

The meeting focused on faculty evaluation and student performance metrics. The group discussed faculty ratings, with a satisfactory score of 83% in the first quarter, and reviewed student grades, noting an average of 90% in the second quarter. They also addressed the need for a suggestion box and discussed implementing a QR code system for transactions and evaluations at the college front desk.

Faculty Training Programs Review

The meeting focused on discussing faculty training programs, with particular attention to international and local training opportunities. The group reviewed data showing that 30% of faculty had participated in international training programs, while local training participation was also being tracked. They discussed documentation requirements for these programs, with Ma'am Jen sharing training program documents from China, and agreed to continue monitoring progress through the fourth quarter with a target of 50% participation.

Short-term Educational Program Duration

The meeting focused on discussing the duration and targets for a specific educational program, with Jen and Rizamae debating the classification of a course as short-term (less than one month) or long-term (one month or longer). They agreed that the course in question was a short-term program targeting students, with a 10% nomination rate, and they discussed the need to align indicators and targets for the fourth quarter.

Activity Planning and Budgeting Meeting

The meeting focused on planning and organizing various activities, including a meet-and-greet event scheduled for week five, and discussions about faculty and student participation. There was a conversation about long-term programs and submissions, with a focus on client satisfaction and wellness initiatives. The group also discussed budgeting for sports activities, such as badminton clinics, and the need to attach learning action plans to LDRF forms for HR purposes.

Intervention Programs Review Meeting

The meeting focused on discussing intervention programs for low-performing students, particularly in the BSE Con program. Participants reviewed activity designs and discussed the need for documentation and approval of these programs. They also addressed the submission of terminal reports and IDP citations for faculty. The group agreed on action points for upcoming activities, including presenting activity designs for wellness and other programs. They scheduled follow-up meetings and discussed the need for work-from-home arrangements for some team members.