Living La Vida Dabawenya: Academic Units' Online Meeting Re: Harmonization of ROM Forms

Thursday, August 6, 2026

Academic Units' Online Meeting Re: Harmonization of ROM Forms | August 7, 2026

Key Outcomes

The meeting harmonized SWOT analyses across academic units in preparation for a face-to-face Systems Audit scheduled August 10–12, transitioning from QMS to EOMS. 1 Colleges agreed on common core drivers while allowing context-specific wording per unit. Key structural decisions were made on core drivers, interested parties, and ROM entry volume to ensure audit readiness.

Decisions Made

Core drivers finalized (common across academic units): Curriculum & Instruction, Research & Development, Extension & Community Engagement, Social Responsibility & Climate Change (mandatory) 2
Student Welfare & Development Services removed as a standalone driver; relevant concerns absorbed into Curriculum & Instruction 3
Data & Connectivity removed as a standalone driver; UVE/online delivery reframed under Curriculum & Instruction in the context of instruction delivery during disruptions 45
Finance & Physical Resources and Human Resource excluded as common drivers; units may retain contextually if justified 6
Leadership, Governance & Partnerships excluded from common drivers; partnership items redirected under curriculum context 7
OBE/institutionalized outcome-based education framework agreed as a shared strength across units, with each college free to state it in their own context 89
ROM entries: Units may include 1–2 risks per core driver; implementation timelines may extend to 2–5 years where needed 1011
Extension vs. Social Responsibility: Extension activities may be included under Social Responsibility or Curriculum & Instruction depending on college context; SOM confirmed extension activities (e.g., community immersion) belong under curriculum 1213

Resolved Conflicts

SWOT independence concern: Dr. Pedrano and Attorney Jamil raised that SWOT items (S/W/O/T) should be independent of each other; agreed to note the concern but retain current structure with contextual explanation 1415
Common vs. context-specific drivers: Attorney Jamil questioned the value of forcing common drivers across colleges with different mandates (e.g., law school vs. engineering); resolved by clarifying that common drivers set the focus areas while wording and specifics remain college-specific 1617
Research & Extension for SOM/SOL: Both schools confirmed no institutional research/extension targets; agreed these are not required common drivers for them, with student research absorbed under curriculum 1819

Interested Parties Agreed

Internal: Students (undergraduate & graduate), teaching personnel (faculty, program heads, deans), administrative/NTP staff, university administration 20
External: Regulatory & accrediting bodies (CHED, LEB, PRC), industry/employers, professional organizations, alumni, parents/guardians 2122
LGUs, feeder schools, funding agencies, and community groups excluded from academic unit scope; redirected to RDE/Extension Division 2324

Pending Confirmation

Final consolidated SWOT table (Excel format) to be shared via OVPAA shared drive for all colleges to reference and benchmark 25
Each college to finalize and upload updated SWOT/ROM documents before October 15 submission deadline 11
Social responsibility boundary definition (extension vs. curriculum) to be applied consistently per college context

Action Items

All Deans/Directors: Finalize SWOT with 1–2 entries per core driver; ensure specificity in weakness statements to support ROM risk writing 26
Trish (OVPAA): Set up shared drive folder; share access with all academic units via USEP email 27
Steph: Share consolidated Excel template with all colleges for parallel input 28
All units: Invite deputy deans, associate deans, and program heads to be present during the August 10–12 audit 2930
Deans/Directors: Be prepared to personally answer auditor questions — do not defer to staff 3132