Living La Vida Dabawenya: Meeting with Butuan TMC and TMC of Downtown TMC

Wednesday, August 19, 2026

Meeting with Butuan TMC and TMC of Downtown TMC

Key Outcomes

The planned joint meeting was moved from September 5 to September 17–18 to allow more key officers to attend, including TM Crev (Butuan TMC President) and TM Heavy. The revised itinerary combines a courtesy call with the Mayor, demo meetings at two universities (FSUU and CSU), and a joint installation of officers. Weekly online coordination meetings were agreed upon every Thursday at 7 PM. 12

Decisions Made

Date change: Joint meeting rescheduled from September 5 → September 17–18 13
September 17 (afternoon): Courtesy call with Mayor Laurel Lawrence Fortune of Butuan 45
September 18 (morning/afternoon): Demo meetings at FSUU and CSU Caraga 67
September 18 (evening): Installation of officers for both Butuan TMC and Downtown Butuan clubs, which have not yet held their installation 78
Demo meeting format confirmed: word of the day, table topics, one prepared speech, evaluator, timer, grammarian — approximately 1.5 hours plus Q&A 910
Two options to be presented to FSUU prospects: charter a new campus club or join an existing Butuan club 1112
CSU Caraga also identified as a target for outreach, leveraging existing member connections (TM Rex Roxas, former CSU members) 1314

Outreach & Club Growth Strategy

FSUU contact: Dean Dr. Belinda Plaza Ato Candelario; letter to be addressed to the University President, cc'd to the Dean 15
LGU Butuan: Initial courtesy call with the mayor first; formal proposal to follow — not a same-day demo 416
President Jem (Butuan TMC) has connections in the Sanggunian (City Council) and may help secure a mayoral appointment 1718
Historical precedent: Butuan once had 13 LGU-supported clubs under a previous administration; sustainability depended on committed leadership and COA-accredited status 192021
Amara Hotel owner (TM Bobsey's contact) identified as a potential new member/sponsor to invite to the September 18 event 2223
TM Crev to reach out to former CSU Toastmasters members (e.g., TM Army Montilla, TM Sonia) to re-engage interest 2425

Pending Confirmation

TM Heavy (Downtown Butuan) and Ma'am Jojo availability on September 17–18 to be confirmed 626
Mayoral appointment on September 17 to be arranged through President Jem's Sanggunian connection 18
Core demo team volunteers from both clubs — internal arrangement to be finalized by each club 2728
FSUU venue availability (function room on campus) to be confirmed 29
Jan Andrew (Butuan TMC) has afternoon duty on Saturday — availability uncertain 26

Action Items

AD (Jennifer): Send customized prospect letter to FSUU (addressed to University President, cc Dean Candelario); include two membership options and September 17–18 date 153031
AD: Create a group chat for all participating clubs and officers for coordination 3233
AD: Finalize and circulate meeting details/itinerary before next Thursday's online sync 31
TM Dilbert / Downtown Butuan: Identify and confirm volunteer officers for demo meeting roles internally; also sign up additional members to meet the minimum of 4 for the online officer training 2734
TM Crev: Contact former CSU Toastmasters members to gauge re-engagement; coordinate with TM Rex Roxas 2535
President Jem: Explore scheduling a mayoral appointment through Sanggunian connections 18
Both clubs (Butuan TMC & Downtown Butuan): Submit Club Success Plan (CSP) before August 31 deadline 236
TM Bobsey: Invite Amara Hotel owner and staff to the September 18 event 23